There are five key points that we must take into account when implementing hybrid work in our companies. This is a trend that is increasingly on the rise. Explaining it in the simplest way possible, it is about combining work from the office with teleworking. In this article, we will explain everything you need to know in order not to be left behind.
Last year, the arrival of the Covid-19 pandemic triggered a strong outbreak of teleworking. Circumstances forced companies to accelerate their implementation and many discovered the benefits of teleworking, in the worst possible way.
Now, a year after that huge tipping point, it is clear that telecommuting is going to continue to be very important. However, many companies are now trying to reunite their employees in the office. Over-isolation has been detected in many departments and they have found that digital burnout is very real too. And that takes its toll on performance and innovation.
Once the blow is over, telecommuting has opened the door to new opportunities for employees. On the one hand, it is an opportunity to spend more time with the family. On the other hand, it also offers a wide range of alternatives on when or how to move. But most of all, it has given many a new way to find other job opportunities.
Now for companies, the opportunities to find talent are much broader. Regional limitations no longer exist. This means that nothing prevents a worker from being able to carry out his work many kilometers away. Above all, the vast majority of employees demand greater flexibility. Combining the best of these two worlds, teleworking and face-to-face work, is the great challenge that hybrid work faces.
A pivotal moment for employees
These are the data from the Work Trend Index survey, conducted by the independent research firm Edelman Data x Intelligence. This study, carried out for Microsoft, sampled 31,092 full-time or self-employed workers in 31 markets. The data, meanwhile, were collected between January 12 and 25 of this year.
This data shows an irrefutable point: a strategy that takes into account the keys to implement hybrid work is essential.
Currently, that is the course of action that a company must follow to attract and retain talent. Many have already started to work to achieve it. A 73% of employees are very clear about it: they want more flexibility to continue working in the same company. But, in turn, a 67% ensures you want a more personal contact or greater collaboration in a post-pandemic scenario. Therefore, a 66% of employers say they are considering redesigning the office space to encourage hybrid work. For example, implementing more rooms to hold meetings.
Another study, conducted with data obtained from Microsoft Teams and Outlook usage statistics, highlights another important issue. Digital burnout from telecommuting is a terribly real problem. During the last year, the meeting time through Microsoft Teams have increased a 148% and they continue to grow. Chats, for their part, have experienced a growth in Four. Five% and document collaboration grows by 66% year after year. Additionally, from February 2020 to February 2021, 40.6 billion business or training-related emails were sent.
The time invested in meetings and sending chats per person per week continues to increase
This analysis reflects the change in collaboration activity in Microsoft 365 tools from February 2020 to February 2021.
The birth of a new model
Adapting to this new hybrid work model is an essential need for any small and medium business today. Especially if we take into account that the great power of the multinationals, in this new paradigm, can seriously interfere in their field.
The traditional principles of space and time no longer apply when thinking about working together. Therefore, you must strive to follow these five keys to efficiently implement hybrid work.
5 keys to implement hybrid work
1. Establish a plan that allows maximum flexibility
Each company is different, so each one will need a plan that can bring together their policies, physical space and technology. It all begins by answering a series of critical questions:
- How are my employees doing?
- What do you need?
- Who will be able to work remotely?
- Who should come to the company?
- How often?
With the answers to these questions, we can formulate a plan capable of giving our employees and workers maximum flexibility. Once this is done, we will be able to provide and establish new guidelines while learning through experience.
2. Invest in space and technologies to unite the physical and the digital
Currently, the workspace is not limited only to the office. It is very important that employers consider how to equip workers with the tools they need to contribute and develop their work. It does not matter if they work from home, if they are in the factory, in the office or on the road. The physical space should be welcoming to invite employees to come, including a mix of meeting and work focus areas. Meeting rooms and company culture must evolve to ensure that all voices are heard. Even those of younger or less experienced workers.
3. Fight digital exhaustion
Fighting digital exhaustion should be the top priority for entrepreneurs in any organization. It will not be an easy job, but you have to find ways to reduce employee workloads and achieve a balance between synchronous and asynchronous collaboration and create a work culture in which breaks are promoted and respected by the company.
4. Prioritize the reconstruction of social capital and business culture
Increasing our collaborative networks and building social capital requires a lot of effort in any work environment, but it is even more difficult in a digital world. Teams must rethink building collaborative networks and move from a passive to a proactive effort.
Also, we must encourage and reward those responsible who prioritize building social capital at work, seeking and creating a culture in which support thrives.
5. Examine the employee’s experience to compete for the best talent
The horizon in which to find talent has changed and, in turn, so have the expectations of workers. The best leaders must empathize with the unique needs of each group in their organization. Contemplating remote work as a way to attract the best and most diverse talent.
Keys to implementing hybrid work
How can we help you from AWERTY?
We have already presented you with the five keys to implementing hybrid work in your organization. From AWERTY, through our Digital Office department, we can help you carry out several of the proposed questions.
For example, through desktop virtualization. Through our AWERTY Virtual Desktop solution, your employees will be able to work from anywhere as if they were in the office. Without even taking a corporate laptop to do it. It will be enough to have any computer and internet connection.
To promote teamwork and revolutionize your company’s communications, nothing better than Microsoft Teams. To access this complete tool, you just have to choose one of our AWERTY Microsoft 365 packs that include this solution.
Each of them has been designed to respond to the specific needs that your business may have. Always, with our most professional service. In addition, the most comprehensive version of this solution includes the most widely used office tools, the most secure operating system to date, and advanced security and compliance features.
Or, if you already work with Microsoft 365 and want to improve your Backup options, you can count on AWERTY Backup 365. Thus, you will gain greater control over the backup copies of your company files. Among the multiple options that we put at your disposal, you will also have the option of delegating the management of Backups and their corresponding restoration to our company, if necessary.
If you want to ask us some questions or send us any question, do not hesitate to contact us. We will be happy to give you an answer.
In the meantime, if you want to know more about the new telecommuting models, we invite you to download our Telecommuting guide with Microsoft Teams.
Article written by AWERTY